Record who paid
Set Paid by on a costed plan so Expenses shows the payment and Balances can calculate repayments.
Paid by records who fronted a plan's cost. It feeds Total Payments Made in Expenses and, for confirmed expenses, lets Balances work out who should repay whom.
Anyone can see recorded payments. Setting or changing the payer requires being the trip owner, an organizer, or crew with edit access to the trip. organizer
Set the payer
The trip must have cost splitting enabled, and the plan must have a positive Cost, before Paid by appears.
- 1Open the trip and tap Expenses.
- 2Under Expense Activity, tap the plan you want to update.
- 3Tap the pencil to edit it.
- 4Under PAID BY, tap Set who paid.
- 5In Who paid?, choose the adult trip participant who fronted the cost. Children are not included in this picker.
- 6Tap the header checkmark to save the plan.
Choosing a payer only updates the edit form. The expense changes when you save; cancelling keeps the previously recorded payer.
The row shows the selected person's avatar, name, and amount. In the Expenses panel, that person is named under the activity row and their confirmed payment contributes to Total Payments Made.
Note
Limbo records who paid; it does not transfer money. One payer can be recorded per expense in this release. Choosing a different person replaces the existing payer.
When it affects Balances
An expense enters the repayment calculation when all of these are true:
- The plan is confirmed.
- It has a positive cost and a valid cost split.
- A payer is recorded.
Balances uses the amount actually recorded in the payment and the effective split for that plan. A proposal that is still being voted on does not enter the calculation until it is confirmed.
Change the payer
Repeat the same steps, choose someone else in Who paid?, then tap the checkmark to save. Saving replaces the previous payer; cancelling leaves the previous payer unchanged. It does not create a second payment.
Offline notes
Setting or changing Paid by on a new or existing plan works offline. After you tap the checkmark, the app updates immediately and queues the full plan change. When you reconnect, check the sync banner and retry anything still waiting.
Permissions
- See recorded payments and balances: every crew member. member
- Set or change Paid by: the trip owner, organizers, and crew with edit access to the trip. organizer
Related articles
Understand who owes whom
Use Balances to see your position, a simplified repayment list, every person's net balance, and recorded settlements.
Record and undo a settlement
Record a repayment from Balances, add an optional method and note, and undo a mistaken entry from settlement history.
Track trip costs
Add a cost, cost split, and payer to a plan, then follow it in the trip's Expenses and Balances panels.
Split costs
Set an equal or custom crew split for the trip, override it on one plan, and see each person's share in Expenses.