Add a plan

Plans are the building blocks of your trip: everything from a dinner reservation to a multi-leg flight. Each plan type has its own form. Add a cost to a plan and it automatically appears in Expenses. For a cost that does not need itinerary details, editors can also open Expenses and tap Add expense.

Adding plans is for trip organizers and crew members the owner has given edit permission. If you don't have permission, the add button shows a message explaining that only the trip organizer or crew members with the appropriate permission can add activities. organizer

Add a plan

1. 1
   Open the trip.
2. 2
   Tap the round + in the hub, or tap Plans and use the + in its header.
3. 3
   Pick a plan type: accommodation, flight, activity, transport, tour, cruise, or note.
4. 4
   Fill in the required details for that type. Most place-based plans need a name and location; notes need a title and note text. Specialized forms have their own required fields.
5. 5
   Tap the checkmark in the form header. The plan appears in the Plans timeline right away.

Find a location

When you are online, location search and selected place details come from Google Places. Pick a suggestion to match the place and supply the map coordinates used by the trip map. If you want to keep the exact text you typed, or Google does not find the place, choose Use “…” without a map pin. Limbo saves that custom label without matched coordinates, so the plan stays off the map and out of Smart Route until you edit it and choose a matched place.

If you are offline, Limbo offers a plain address field instead. The plan can still be saved and synced later, but it will not have a map pin unless it already has usable coordinates.

The plan types

Add a standalone expense

Open Expenses and tap Add expense when you only need to record a cost. Enter the amount, currency, and category, then add optional Notes. A one-off expense can also have an optional Expense Date and time. Switch on Recurring daily to select the first and last day instead; Limbo treats the amount as the per-day cost and includes both dates in the projected total. Tap the header checkmark to save it. Reopen the expense to edit the same amount, currency, category, timing, recurrence, and notes. The record remains an expense linked to the trip's plan system. This shortcut needs a connection and is available to organizers and crew with edit access.

Dates and times are optional on most plans: leave them blank and the plan sits under Anytime. Activity, Food, and Other plans now offer both Plan Start Date and Plan End Date on add and edit. If an end falls before the start, Limbo keeps the form open and preserves your other changes so you can correct the timing and save again. Existing plans remain correctable even when their saved time is in the past. To schedule an undated activity or food plan, accommodation, note, tour, or transport later, open its details and tap Add date beside the date area. Flights and cruises use their full edit forms. Costs are optional too; costed plans roll into Expenses in the trip currency. Enter whole units first, then type a decimal point if you need cents. When trip cost splitting is enabled, every costed plan type—including flights, transport, and cruises—also shows the split override and Paid by controls on both add and edit forms. Activities, accommodation, and other bookable plans also have a Mark as booked switch so the row gets a Booked chip.

Flights: look up by flight number

1. 1
   Choose Flight as the plan type.
2. 2
   Enter the airline and flight number.
3. 3
   Pick the departure date. Limbo looks the flight up automatically.
4. 4
   If more than one flight matches (multi-leg routes, codeshares), pick yours from the list.
5. 5
   Check the departure and arrival times and airports Limbo filled in.
6. 6
   Add your seat if you know it, then tap the checkmark to save. Manual entry also lets you add the passenger list before saving; every saved flight exposes the list when you edit it.

After saving a looked-up flight, open its details and use the free, rate-limited Refresh flight details action when you want a current check.

Cruises: ports and stops

The cruise form takes the ship name, embarkation and disembarkation ports with their dates, and an optional cabin number and confirmation number. Tap the port stops button to open the port editor and add each stop on the itinerary with its date.

Proposing a plan for a vote

If the trip has voting switched on, a new plan doesn't go straight onto the itinerary, it becomes a proposal on a ballot for the crew to vote on. The form tells you up front with a "This plan will require group voting" notice; tap the info icon next to it to see the trip's voting requirements (approval threshold, participation minimum, deadline).

Changing a plan later

• Edit: open the plan's details and use the pencil when that plan type provides one. Organizers and crew with edit permission only.
• Schedule an undated plan: tap Add date when it appears, choose the timing, and save with the checkmark. This shortcut also needs edit permission.
• No connection? Where the server-controlled Pro offline-access capability is enabled, active Pro with recent verification can add, edit, or delete plans offline. Changes appear instantly and queue on the phone. When you reconnect, use the Offline sync banner to check or retry them.

Permissions

• Add, edit, and delete plans: trip organizers and crew members with edit permission. organizer
• Vote on a proposed plan: every eligible adult who has joined the trip. member
• Turn voting on or off for the trip: the trip owner. owner