Divvy up the work

Pitch In is your trip's shared to-do list of the big planning jobs ("Book the Airbnb", "Rent the car", "Plan dinner Friday") so it's not all on one person. Any crew member grabs a task with a single tap, the header keeps a running "X of N claimed" tally, and every task moves through three plain states: up for grabs, claimed, and done.

Everyone on the trip can see the list and claim an open task for themselves. member A task's assignee can mark their own work done or reopen it. Adding tasks, assigning work to someone else, and deleting or managing other people's tasks need edit access.

Opening the list

Pitch In lives one tap away from the trip.

1. 1
   Open the trip.
2. 2
   Tap the Pitch In hand beside Chat in the pinned quick actions.
3. 3
   The full Pitch In list opens, showing every task on the trip.

The "X of N claimed" progress

The section header carries a progress pill that reads "X of N claimed", where N is the total number of tasks and X is how many have been claimed or finished. So a task that's done still counts toward the claimed total, what the pill really tracks is "how many jobs have an owner".

• While there's still an up-for-grabs task, the pill is red.
• The moment every task is claimed or done, it turns green, the visual all-clear that nothing is sitting unowned.

Who can do what

Adding and managing tasks needs edit access. organizer

• Every joined crew member can tap I'll do it on an open task. They can mark a task assigned to them done and reopen it later.
• Organizers, the owner, and crew with edit access can add tasks, assign or reassign them, put them back up for grabs, update any task's status, and delete them.
• Crew without edit access do not see + Add, reassignment, unassignment, or delete controls, and cannot change another person's task.

Adding tasks

If you have edit access, there are two ways in:

1. 1
   On a list that already has tasks, tap the italic + Add link in the section header.
2. 2
   On an empty list, tap the red Add a task pill instead.
3. 3
   The Add a task sheet slides up.

In the sheet, the only required field is the title under What needs doing? (it shows the example placeholder "Book the Airbnb"). Everything else is optional:

• Details (optional): a longer note.
• Category chips: Stay, Transport, Food, or Activity.
• Add a due date: turns into a date chip on the row.
• Link to a plan (optional): ties the task to an existing plan as a display-only chip. This picker only appears once the trip has plans, and deleting the task never deletes the linked plan.

Tap the Add task button to save it. The button stays disabled until you've entered a title.

The lifecycle at a glance

Every task wears one of three status labels, with a matching dot and accent colour:

Two optional chips ride along on any row: a due-date chip (a calendar icon that flips to a red alert calendar when it's overdue and not yet done) and a linked-plan chip (a red link icon showing the plan's name). A task that's mid-sync or just created renders dimmed until its save completes.

When the list is empty you get a friendly nudge instead: a people-with-a-plus icon, the heading "Everyone pitches in", and the line "Add the big jobs (book the stay, rent the car, plan dinner) so it's not all on one person.", plus the Add a task button for editors.

From here, Claim, assign, and reassign covers grabbing a task and handing it around, and Mark tasks done and reopen covers finishing them off.

Permissions

• View the list and everyone's tasks: every crew member on the trip. member
• Claim an open task and complete or reopen your own assignment: every joined crew member. member
• Add, assign, reassign, unassign, manage, and delete tasks: organizers and crew with edit permission. organizer
• Grant another crew member edit access: the trip owner. owner